Executive Assistant

As a small business we have a ton of ideas and need someone to help us to stay organized and execute everything we have in mind. Helping us remain on task, holding us accountable, and following through for the things we want to implement is our primary goal. We need someone who provides high-level administrative support to the owner and top executives, handling tasks that range from managing calendars and communications to assisting with strategic planning and project management. Acting as a right-hand person, ensuring smooth day-to-day operations and freeing up the executive to focus on core business objectives. 


  • Calendar and Schedule Management:
    Managing the executive's calendar, scheduling meetings, appointments, and travel arrangements. 

  • Communication Management:
    Handling correspondence, including emails, phone calls, and other forms of communication.

  • Document Management:
    Organizing and maintaining files, records, and important documents. 

  • Meeting Support:
    Preparing for meetings, taking notes, and ensuring follow-up actions are completed. 

  • Coordination:
    Arranging itineraries, accommodations, and related logistics for events, meetings, etc. 

  • Administrative Tasks:
    Handling a wide range of administrative duties, such as expense reports, data entry, and other general office tasks. 

  • Strategic Support:
    Assisting with strategic planning, research, and project management, sometimes even contributing to key business decisions. 

  • Confidentiality:
    Handling sensitive information with discretion and maintaining confidentiality. 

Skills Needed:

  • Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization. 

  • Excellent Communication Skills: Ability to communicate clearly and professionally, both verbally and in writing. 

  • Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. 

  • Technical Proficiency: Familiarity with various software and tools, including calendar management, document processing, and project management software. 

  • Adaptability and Flexibility: Ability to adapt to changing priorities and work under pressure. 

  • Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.